Services
We are a professional and experienced condo management company that provides high-quality services, including maintenance, financial management, administrative duties, and more. Our team understands the unique needs and challenges of condo communities and is committed to delivering customized solutions to meet your needs. Whether you require comprehensive management services or assistance with specific tasks, we can help. Our goal is to ensure that your condo community runs smoothly and efficiently, allowing you to enjoy a stress-free living experience. Explore our services to learn how we can help you achieve your goals.
What you can expect from Integrity Condominium Management
BOOKKEEPING
Accounts Receivable
- Collect monthly contributions; automatic withdrawals available
- Follow-up of delinquent accounts: 30, 60 and 90 day notices
- Prepare and register caveats and initiate subsequent legal commencement as required
Accounts Payable
- Issue cheques invoice payments—approvals required by board
- Submit government remittance as required
Other
- Monthly financial reporting
- Maintain operating and reserve fund bank accounts and reserve fund investments
- Prepare records for annual audits
ADMINISTRATION
- Prepare annual “draft” operating budget for board approval
- Register legal documents and document searches at Land Titles office
- Prepare and distribute annual assessment notices and approved budget to all owners
- Offer assistance with annual reserve fund planning
- Ensure insurance policy renewals are in place; provide insurance appraisal ‘proposal’
- Prepare and distribute AGM notice and proxy; attendance of AGM is optional
- Provide documents as requested (IE: for the sale of a unit) in accordance with The Act
BOARD MEETINGS (per contract)
- Track frequency of attendance
- Prepare and/or distribute newsletters
- Take minutes at all board meetings and maintain historical minutes
- Write and mail violation letters and other correspondence to Unit owners as needed
- Prepare agenda and monthly financial statement packages in advance of meetings
MISCELLANEOUS
- 24 hour emergency answering service
- Additional services for additional projects available agreed service fees
PROPERTY MANAGEMENT
- Conduct routine site inspections of the community to identify bylaw violations and checking on the performance of Corporation vendors. Inspections are generally focused on seasonal demands like pool, landscape, drainage, and always include compliance requirements and routine follow up of vendor activity and performance.
- Provide assistance to The Board to enforce rules and regulations
- Request service bids and manage routine maintenance
- Prepare bid specifications for large jobs and oversee the bid process
- Coordinate the entire process of handling small maintenance issues in the community
- Answer all maintenance calls at our office
- Issue work orders to the proper vendor
- Inspect the building prior to major repairs and to issuing work orders
- Manage and oversee all vendors associated with your property
- Review workmanship/performance of Corporation vendors and contractors to assure compliance is being achieved per the specifications in their contract
- Coordinate preparation and execution of final contract documentation, including the verification of proper insurance, updated license status, lien releases, etc.